HR Monthly Newsletter - April 2022

HIGHLIGHTS IN APRIL

As you all know, Covid-19 has spread again since March and in April, Shanghai is facing serious challenges, which has also affected our staff members living in Shanghai, who have been stuck into a state of lockdown.

With the swift instructions of our senior management team, working hard to support XJTLU staff is what our University has done over the past locked-down weeks in Shanghai. Although the delivery of supplies in Shanghai is currently difficult, we are striving to deliver all support we can offer to our colleagues and their family members. After careful investigation and communication, we have built up an understanding of the most urgent needs of our colleagues, and provided the quick response.

Firstly, Building Bridges For Effective Communications The department coordinators have been set up as the first point of contact for emergencies, providing support to all staff members who need help.

Secondly, Providing Help On Food Delivery We have partnered with vendors who can deliver quality food to all our colleagues and their family members living in Shanghai (including full-time staff and part-time staff) and are trying our best to secure food package delivery on regular basis. Colleagues can test the service of our vendors and let their department coordinators know whether the quality of the food and service are satisfactory. So far, staff who confirmed food need have already received a food package. 

Thirdly, Paying Attention To Mental Health We also take care of the mental health of our staff members during this special period. For staff who may need any counselling support, we have Staff Welfare Officer Shirley (Shirley.Smyth@xjtlu.edu.cn) who is always willing to provide professional help to our colleagues. Please don’t hesitate to contact Shirley when you are in need.

The University is committed to providing help and support to all staff members. Regardless of where you are now, please take good care of yourself and your family, so that you will get through this safe and sound. We are looking forward to seeing everyone on campus soon!

XJTLU Headship Induction was conducted on Wednesday, 6th April for New Appointed/Promoted/Recruited People Managers at the HoD level and above on the new leadership role. During the induction, Ms. Michelle Ma, Deputy Director of Centre for Administrative Affairs provided her professional knowledge of the university strategy planning. Ms. Sammy Wang, Director of Planning and Governance Office expressed the detailed information about the university internal auditing, and Ms. Elaine Zhang, Senior HR Manager of Human Resources Office, introduced the whole picture of staff full cycle management at XJTLU. With comprehensive introduction and thoughtful answers to the questions raised by participants, it equipped the new Heads with the information, policies and procedures, knowledge and skills required to do their job on business and staff management, thus leading to a high performing function and achieving University strategic objectives. 

 WELCOME NEW STAFF

AoFE: Peixuan Wu, Ruoyi Tian, Tao Du
ASO: Congyan Jin
DES: Mia Tedjosaputro
EEH (Taicang): Joe Lo
HSS: Wiebke Rabe
IBSS: Jiatao Liu, Ju Xiang, King Yoong Lim, Ting Ruan, Yidan Liu
ILEAD: Ying Liu

LM: Peicheng Liu, Yixuan Zhang
LTMO: Lu Wang, Yao Chen, Yuting Mei  
REG: Yaxuan Gong 
SAT: Xu Xu
SCI: Faez Khan, Tiago Carlos Adorno de Freitas, Xueqing He
TCO (Taicang): Ruoxue Liang
XGS: Jingjing Han, Meng Du

Greeting New Staff,

Welcome to XJTLU, we hope you’re doing well and staying safe during these troublesome times. This email provides induction materials and information to help you understand our campus and the University. You may log in with XJTLU account to watch the videos and read through all slides. Should you have any questions, please kindly raise them here or address them to the University Functions listed below. All questions will be reviewed and answered by experts from the associated department.

Messages from Senior Management Team

During the New Staff Induction, members of the Senior Management Team have expressed their warm welcome to our new staff and given a general overview of the University. Please check out the welcome messages for XJTLU new staff from members of SMT.

Welcome by EP (Video)

VPAA Words of Welcome (Video)

Welcome by VP (Video)

Welcome by VP (Video)

I would like to warmly welcome you to XJTLU and I am pleased that you have chosen to join our community. With best practice and excellent performance you'll find your decision to work at XJTLU was one of the best decisions you've ever made!

 Professor Youmin Xi

Executive President, XJTLU

Welcome to XJTLU! I would like to thank you for making the connection between your career development and XJTLU and hope that your work and life here will be better and your success more sustainable. 

 Professor Chris Harris

Vice President For Academic Affairs, XJTLU

Welcome to join XJTLU! I would like to express my warm welcome to all of you and hope you will have a wonderful life at XJTLU!

 Professor Qiuling Chao

Vice President For Student Affairs and Information, XJTLU

Welcome to XJTLU! We wish you success in the new job and hope you have a bright future!

 Dr. Yimin Ding

Vice President For Administrative Affairs, XJTLU

Useful Contact Information for New Staff

If you have any questions, please use the contact information provided below. You may also access the digital resources shared with staff members via BOX (XJTLU Campus Cloud Storage System), which provides unified and centralized storage by meeting various storage needs across campus.

HR NOTICE

HOLIDAY REMINDER

HR Announcement on Staff Welfare Officer

We are pleased to announce Shirley Smyth has been appointed as the Staff Welfare Officer since 11th April. In her new role, Shirley will spend 50% time on student counselling and 50% on staff counselling, as well as acting as the first point of contact for staff emergency when any member of staff faces a challenge from a critical incident. If you need any counselling or support for any emergency, you can find Shirley via Shirley.Smyth@xjtlu.edu.cn. For more details please refer to the HR Announcement.

Information Sharing of RLL Day

To constantly support XJTLU staff development on teaching and learning, cooperating with Educational Development Unit (EDU), AoFE, University Staff Online Learning Day_Research-led Learning (RLL) Day, has taken place on Wednesday, 30th March, with seven workshops of “Research-Led Learning and Teaching” shared by the best practitioners within the University. Taking this opportunity, we would like to thank all the presenters and share the training materials on Research-led Learning & Teaching with all staff. This sharing aims to encourage an open and innovative culture, and foster an environment that is conducive to exchange and professional growth. Please review the learning materials via https://www.learningmall.cn/course/view.php?id=2956.

Individual Income Tax (IIT)

In order to further alleviate tax burden of taxpayer, a new special additional deduction on care fee of infant under 3 years old was promulgated by tax authority. The stipulations are as follows

I. The expense for caring infant under 3 years old, RMB 1,000/child/month could be deducted from taxable income when calculating IIT;

II. Parent could choose the deduction percentage, 100% be deducted from one of the parent or 50% and 50% from the both. Once it is decided, the option could not be changed in the whole taxable year;

III. All the related items will strictly refer to the stipulation of “Special Additional Deduction”;

IV. The effective date was from 1st January 2022.

You may also refer to the notice Individual Income Tax (IIT), Special Additional Deduction on Care Fee of Infant for more details.

Please be kindly reminded that the University will be closed on 2nd May 2022 for Labour Day. Please click here to view the University AY21/22 Academic Calendar and make your work arrangement accordingly.

Due to the need for epidemic prevention and control of the University, it is highly recommended to pay close attention to the latest Notice and Updates shared by XJTLU Leading Task Force for Pandemic Prevention and Control and follow the relevant requirements strictly. Wish you a safe and happy holiday.

PANDEMIC PREVENTION 

1. Reminder of Daily Completion of Staff Health Reports

Please be kindly reminded to continue to complete the Health Report  every day before 12:00 p.m. on a daily basis until further notice. To fill in the Health Report Daily, you can access from either one of followings:

• Link https://xjtlusurvey.wjx.cn/vj/PEQ3kM1.aspx
• XJTLU App https://portalapp.xjtlu.edu.cn/data/mobile/download.html

2. 24-hour Hotlines for Expats in SIP during the Period of Prevention and Control on Epidemic Caused by Novel Coronavirus

• 英语 (English): 0512-66681812
• 日语 (日本語): 0512-66681529
• 韩语 (한국어): 0512-66681802

3. National Health Commission of the PRC – Updated Daily in Chinese

4. China CDC (Chinese Center for Disease Control and Prevention)

5. University Useful Tips and Reminding (Updates on the Novel Coronavirus)